- HR Managers highlighted the need for a system facilitating transparent communication between top-level management and employees.
- Participants commonly rely on Excel, which they find tedious, suggesting an opportunity for a more streamlined solution.
- Efficient tracking of staff and company activities emerged as a significant pain point, indicating the demand for an easier tracking system.
- HR Managers emphasized the importance of streamlining onboarding, recruitment, and other staff activities to enhance overall performance.
Human resource management system
Highlights
Client
Renat
Website
None
Platform
Web Dashboard
Role
Sole Designer, UX Researcher & Brand Designer
Skills & Methods
Research, User Interviews, UX/UI Design, Prototypes & A/B Tests, Usability Tests
Tools
Figma, Adobe Suite, Zoom and Maze
The Problem
The primary problem we aim to address with Renat HRMS is the prevalent use of MS Excel for HR record-keeping and management. Many companies rely on manual data entry in Excel, which is error-prone and time-consuming. This manual approach not only compromises data accuracy but also lacks important notification alerts crucial for organizational efficiency. Moreover, Excel-based systems often require employees to click through multiple tabs and rows, causing frustration and impeding user needs fulfillment.
15-20%
On average, companies using Excel-based HR management systems experience an error rate of 15-20% due to manual data entry.
85%
HR records maintained in Excel have an accuracy level of only 85%, leading to potential compliance issues and payroll discrepancies.
30-40%
HR personnel spend approximately 30-40% of their working hours on data entry and maintenance tasks in Excel.
2.5/5
Employees rate their HR experience with Excel systems at only 2.5 out of 5, indicating dissatisfaction.
30%
30% of leave requests made in Excel-based systems contain errors or inaccuracies, causing confusion and frustration among staff.
15min
Retrieving specific HR data in Excel takes an average of 15 minutes per query, leading to reduced productivity and response times.
The Solutions
To address these pressing issues, Renat HRMS introduces a comprehensive solution. We mitigate the user's clickable irritation by streamlining company information, centralizing all data, and automating HR processes. Our HR automation system collects and preserves all data and documents, ensuring they are easily accessible to authorized personnel. Additionally, we implement a notification feature that provides real-time alerts for important HR events and actions, enhancing communication and responsiveness within the organization. With these innovations, we eliminate the reliance on error-prone Excel spreadsheets, significantly reduce manual data entry efforts, and empower HR managers with accurate, up-to-date information at their fingertips, ultimately driving productivity, efficiency, and accountability across the organization.
Defining The Problem
We are designing for HR professionals and companies who currently grapple with disjointed, manual HR management processes and lack a unified system. Their challenges include data inaccuracies, time-intensive tasks, and a dearth of real-time insights, leading to reduced efficiency and productivity.
Opportunity
The opportunity lies in revolutionizing HR management by offering an integrated, user-friendly solution. We aim to create a system that streamlines HR processes, minimizes manual data entry, enhances data accuracy, and provides actionable insights in real-time. This presents an opportunity to boost HR efficiency, employee satisfaction, and overall organizational performance.
Hypothesis
Our hypothesis is that by implementing Renat HRMS, we can significantly reduce manual data entry efforts, decrease error rates, and improve data accuracy. This, in turn, will lead to greater HR efficiency, timely decision-making, and higher employee satisfaction. Ultimately, the hypothesis suggests that Renat HRMS can transform HR operations and contribute to the organization's success.
Research
In our qualitative research phase, we conducted surveys with 5 HR Managers, our targeted users, to understand their current HR management experiences. We aimed to gather their opinions on existing HR systems, along with suggestions for our software. Insights from this research revealed that HR Managers encounter challenges in communication between employees and management, rely on time-consuming Excel processes, and express a need for efficient staff activity tracking.
Key Insight form the research
Who are we designing for
We are designing for HR professionals, specifically HR Managers, who seek a modern and user-friendly HR management system to streamline their processes, improve communication, and enhance efficiency in their daily tasks. Our goal is to create a solution that caters to their unique needs and challenges.
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Core Task Flow
In the core task flow, users navigate from the central dashboard to specific sections and sub-sections within Renat HRMS, allowing for streamlined access to HR-related functionalities and data, ensuring an efficient and user-friendly experience.
Ideation
In the ideation section, we present the wireframes for Renat HRMS dashboard, showcasing the initial visual representations and layout concepts for the user interface. These wireframes serve as a foundational blueprint for the design, illustrating the arrangement of key elements and interactions to ensure an intuitive and efficient user experience.
Wireframing
The Final Solution
In the final design section, we present the polished mock-up screens for Renat HRMS dashboard, showcasing the refined visual and interactive elements. These screens represent the culmination of our design efforts, reflecting a user-centric approach with an emphasis on aesthetics and usability.
Overview Page
The overview page features a well-structured dashboard that offers a concise snapshot of the platform's capabilities. Users can customize widgets to tailor their experience, while a clean and intuitive UI ensures effortless navigation, reducing cognitive load.
Intuitive Search
The intuitive search page empowers users to filter results across various categories, including users, events, projects, payroll, and reports. This functionality streamlines information retrieval, enhancing efficiency and user satisfaction.
Admin Features
Our admin features page allows super admins or owners to efficiently manage user roles and access levels. It facilitates the allocation of super admin privileges, addition of HRs, and upgrades to employee access, ensuring robust control over the system.
Payroll
The manage payroll page offers essential payroll management capabilities, ensuring accuracy and efficiency in employee pay. This feature eliminates data miscalculations and automates payroll management, simplifying HR tasks.
Manage Employees
The manage employees page serves as a comprehensive directory of all organization employees. Accessible based on HR clearance, it provides detailed employee bio data and information, facilitating efficient HR management and data access.
Success Metrics
In the success metrics section, we assess the impact of Renat HRMS by quantifying the improvements achieved since its implementation. Through a combination of quantitative data and user feedback, we measure key performance indicators such as reduced data entry errors, increased efficiency in HR tasks, enhanced user satisfaction, and improved communication between management and employees. These metrics collectively demonstrate the successful alignment of our design efforts with the project's objectives, highlighting the tangible benefits realized by our solution.
25%
25% reduction in data entry errors.
40% Days
40% decrease in communication gaps
4.2/5
Cost-implementation satisfaction rating of 4.2 out of 5.
30%
30% improvement in staff and company activity tracking.
Conclusion and
Takeaway
In conclusion, Renat HRMS represents a significant stride in addressing the myriad challenges faced by HR professionals. This comprehensive solution offers a seamless approach to managing HR tasks for organizations of varying sizes. By reducing errors, enhancing efficiency, and fostering better communication, Renat HRMS has successfully transformed the HR landscape. However, we recognize the ongoing need for improvement and are committed to refining the system in future versions to further elevate the user experience and aesthetics.
Key Takeaways
Renat HRMS effectively tackles HR management challenges, offering a unified system for both small and large organizations. 2. The system significantly reduces errors, enhances efficiency, and fosters better communication among employees and management. 3. Continuous improvement remains a priority, with plans to enhance the user experience and aesthetics in future updates
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